Minute Taking at Meetings

Minutes are simply notes taken during the meeting to remind you what was discussed.

Minute takers often spend more time listening than writing things down.

The role of minute taker is not confined to that of just attending the meeting. The individual performing this role has certain responsibilities that must be met to ensure that communications are efficient and timely.

Why Use Minutes?

Minutes can serve as a legal document, and office accountability sheet, and a streamlined method of tracking projects by assignment. The question you should ask is; why would I not use meeting minutes?

Anyone who has ever been in charge of a project knows that accountability is important. If you are not sure who is responsible for what, you cannot effectively introduce corrective measures into the equation. At the most basic level, minutes are used to record who is accountable for a project.

As a manager, you will spend a lot of your time figuring out what needs to be done, and who needs to do it. Through the use of meeting minutes, you can streamline this process. A correctly completed minutes form will allow you to quickly reference what agreements were made and what actions are to be taken.

That’s how important minutes are!